We are into week five now, and only two weeks to go before the big event. Our plans are falling into place and as a member of the lead team commented last week "The volume of open issues is decreasing while the volume of closed issues is increasing". This is one measure of our progress.
We have a draft project budget drawn up, we have schedules for the kitchen crew and the worker crew at the booth of Wapping Community Fair. We also have people assigned to the various roles, such as SPUD transporter a communication system in the works for people to contact each other. Our escalation plan is in place for emergencies during the event.
Honestly, I must say that I see this as the phase of the project where we are completely comfortable with the progress of the project and are getting to the point where we want it done now. So much talk has been necessary to get to this point, but now I am looking forward to putting our plans into action and holding the event. I think if the project was a few weeks longer, we would start to lose momentum and people would start to lose interest.
From this, I learn that projects of this nature should be long enough to plan appropriately, but not so long that people become content to attend planning meetings and waffle on, merely to attend the meetings. A volunteer project such as Project SPUD only needs enough planning to plan appropriately, and then we must move. Volunteer projects can be over-planned and it is up to the Project Manager to keep things on track.
This week we are finalizing arrangements and next week the confirmations will be made with volunteers to fill their scheduled slots. My gut feel is that we are about five days ahead of schedule at this time. If we were to lose a few days right now, it would not have any impact to the project.
However, this is state was reached through the outstanding work of many volunteers. I can't say enough good things about the people who are working on Project SPUD and supporting the effort.
Labels: Project SPUD